International Finance Manager - Libya North Africa
The HALO Trust, Libya
Job Description
International Finance Manager Libya amp; North Africa
Contract: Permanent, full-time position
Location: Misrata, Libya amp; remote. Travel to other HALO locations will at times be necessary.
Salary: Up to 40,340 dependant upon experience
Job Purpose
To support Programme and Project Managers by leading the management of all financial planning, processes, and risks across all programming, through the effective, efficient delivery of standard financial operating procedures and the training/capacity building of local finance teams.
About the Job
HALO is seeking an experienced finance manager to fulfil the role of International Finance Manager (IFM). The role will contribute directly to the delivery of donor funded humanitarian projects in Libya and North Africa ensuring financial and contractual accountability. The role would suit someone who is experienced overseeing a finance team that is geographically disbursed and working in a challenging context.
The Libya programme accounts for the majority of HALO’s portfolio of work in North Africa and the IFM is required to be based in Libya permanently if/when visas become available. While visas for INGO international staff remain pending the HALO Libya international team work remotely.
The HALO Trust is the world’s largest and oldest international humanitarian mine action non-government organisation (NGO). For over thirty years, we have been saving lives and helping war-torn communities recover, by making their land safe. Our mission is to protect lives and restore the livelihoods of those affected by conflict.
HALO is known for its work to clear landmines, but we also lead on dealing with unexploded ordnance, from bullets to aircraft bombs, and we educate communities to keep them safe. We also build safe arms stores and systems for securing guns. HALO was established in Afghanistan in 1988 and now employs over 12,000 staff in 30 countries and territories.
HALO has been working in Libya since 2018, primarily on the manual and mechanical clearance of ammunition from destroyed urban centres. HALO is also expanding its weapons and ammunition management (WAM) programming in Libya and other areas of North Africa a key area of future planned growth.
Job Description
Financial planning and monitoring
Support the Programme and Project Managers in the formulation and monitoring of Libya amp; North Africa financial plans, including associated funding and cost assumptions.
Collaboratively produce grant/contract budgets utilising HALOs financial planning system (Adaptive Insights) in accordance with HALO budget preparation guidelines.
Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on contract costs to completion/spend out plans.
Support the Programme and Project Managers in the identification and management of financial risks in the programme, escalating and addressing any emerging risks.
Accounting and Financial Control
Ensure the implementation of HALO financial standard operating procedures across all programme locations, training local finance teams in the delivery of all policies and procedures.
Oversee the monthly financial close process, ensuring the country financial ledgers are closed within HALO deadlines.
Ensure that costs are allocated to grants/contracts in accordance with the cost allocation policy, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
Prepare donor/client financial statements, reconciling to agreed budgets and financial ledger (Oracle NetSuite).
Prepare country financial statements in accordance with local legislation.
Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance and other government levies are in accordance with legislation.
Support the Programme Manager in ensuring compliance with all statutory legislation (e.g. tax, registration, labour law), including review of regulatory requirements in new operational territories.
Cash Management
Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.
Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencie